Documents
Track supplier verification records used for quote readiness, order acceptance, and invoice review.
Permissioned document record
TRN certificate
Taxpayer registration record used for supplier account and invoice identity.
Document dossier
Confirm the file, linked use, review state, and visibility boundary before this record is reused.
Taxpayer registration record used for supplier account and invoice identity.
Verification document
Reusable Register record
Required for supplier and invoice identity
Accepted
File packet
The document packet keeps the user-facing file state close to the workflow it supports. Replacing a file updates the record for review; it does not approve, award, publish, or release payment.
| Field | What it confirms | Visible signal |
|---|---|---|
| Document type | What kind of record is being reused or reviewed. | Verification document |
| Linked use | Where this file travels across bids, projects, invoices, diligence, or profile checks. | Reusable Register record |
| Requirement | Whether the file is required, recommended, reusable, or workflow-specific. | Required for supplier and invoice identity |
| Current file | The visible uploaded/replacement state for the participant. | No expiry |
Linked use
This document remains attached to the bid, project, invoice, diligence room, profile, or opportunity that needs it. It should be reused only where the participant has a relationship to the linked record.
Reusable Register record
Required for supplier and invoice identity
Role-safe reuse
Evidence basis preserved
Visibility boundary checked
Replacement requires review
Reuse and replacement rules
Business documents, supplier records, investor documents, bid attachments, and project evidence can be reused across Register only when the source, owner, visibility, and linked object still match the workflow.
Reuse accepted files instead of creating duplicate records.
Keep project evidence linked to the project or milestone it proves.
Keep investor and diligence files permissioned and audited.
Replacing a file starts review; it does not change governed outcomes.
Review path
The document path makes the current participant-facing state visible while keeping approvals, awards, restricted diligence access, and payment release under human-governed workflows.
Document identified
Verification document is linked to Reusable Register record.
Requirement checked
Required for supplier and invoice identity
File reviewed
Accepted
Reuse controlled
Private supplier verification record
TRN certificate
Permissioned preview
Reusable Register record
Preview and source handling
The preview shell is ready for the real signed file URL. Register shows only the file state, linked use, and source-safe context that this role is allowed to see.
Source-backed
3 approved source references
Private supplier verification record
Document review supports decisions; it does not govern them.
Invoice readiness
The TRN record gives invoice reviewers the supplier identity reference they need without exposing tax details in public or network surfaces.
Required for supplier and invoice identity
Accepted
Supplier profile, quote package, order file, and invoice packet
Private supplier verification record