Documents
Track supplier verification records used for quote readiness, order acceptance, and invoice review.
Permissioned document record
Product certifications
Material certificates for roofing sheets, water tanks, and electrical products where technical compliance matters.
Document dossier
Confirm the file, linked use, review state, and visibility boundary before this record is reused.
Material certificates for roofing sheets, water tanks, and electrical products where technical compliance matters.
Recommended document
Reusable Register record
Recommended for technical supply needs; required when a need names a certification gate
Partial certificates attached
File packet
The document packet keeps the user-facing file state close to the workflow it supports. Replacing a file updates the record for review; it does not approve, award, publish, or release payment.
| Field | What it confirms | Visible signal |
|---|---|---|
| Document type | What kind of record is being reused or reviewed. | Recommended document |
| Linked use | Where this file travels across bids, projects, invoices, diligence, or profile checks. | Reusable Register record |
| Requirement | Whether the file is required, recommended, reusable, or workflow-specific. | Recommended for technical supply needs; required when a need names a certification gate |
| Current file | The visible uploaded/replacement state for the participant. | Partial |
Useful certificates
Certificates strengthen quote confidence when reviewers need to confirm product rating, material standard, or food-grade suitability.
Roof sheet specifications
Potable tank certification
Electrical product ratings
Substitute product data sheets
Reuse and replacement rules
Business documents, supplier records, investor documents, bid attachments, and project evidence can be reused across Register only when the source, owner, visibility, and linked object still match the workflow.
Reuse accepted files instead of creating duplicate records.
Keep project evidence linked to the project or milestone it proves.
Keep investor and diligence files permissioned and audited.
Replacing a file starts review; it does not change governed outcomes.
Review path
The document path makes the current participant-facing state visible while keeping approvals, awards, restricted diligence access, and payment release under human-governed workflows.
Document identified
Recommended document is linked to Reusable Register record.
Requirement checked
Recommended for technical supply needs; required when a need names a certification gate
File reviewed
Partial certificates attached
Reuse controlled
Permissioned document record; reuse follows the current user's relationship to the linked record
Product certifications
Permissioned preview
Reusable Register record
Preview and source handling
The preview shell is ready for the real signed file URL. Register shows only the file state, linked use, and source-safe context that this role is allowed to see.
Source-backed
3 approved source references
Permissioned document record; reuse follows the current user's relationship to the linked record
Document review supports decisions; it does not govern them.
Useful certificates
Certificates strengthen quote confidence when reviewers need to confirm product rating, material standard, or food-grade suitability.
Recommended for technical supply needs; required when a need names a certification gate
Partial certificates attached
Roofing materials, water tanks, and electrical repair stock
Attach product ratings before quoting items that need compliance evidence