Documents
Track supplier verification records used for quote readiness, order acceptance, and invoice review.
Permissioned document record
Director or authorized representative ID
Government-issued identification for the person authorized to manage supplier records and quote submissions.
Document dossier
Confirm the file, linked use, review state, and visibility boundary before this record is reused.
Government-issued identification for the person authorized to manage supplier records and quote submissions.
Verification document
Reusable Register record
Required for account authority and submission responsibility
Accepted
File packet
The document packet keeps the user-facing file state close to the workflow it supports. Replacing a file updates the record for review; it does not approve, award, publish, or release payment.
| Field | What it confirms | Visible signal |
|---|---|---|
| Document type | What kind of record is being reused or reviewed. | Verification document |
| Linked use | Where this file travels across bids, projects, invoices, diligence, or profile checks. | Reusable Register record |
| Requirement | Whether the file is required, recommended, reusable, or workflow-specific. | Required for account authority and submission responsibility |
| Current file | The visible uploaded/replacement state for the participant. | Uploaded |
Linked use
This document remains attached to the bid, project, invoice, diligence room, profile, or opportunity that needs it. It should be reused only where the participant has a relationship to the linked record.
Reusable Register record
Required for account authority and submission responsibility
Role-safe reuse
Evidence basis preserved
Visibility boundary checked
Replacement requires review
Reuse and replacement rules
Business documents, supplier records, investor documents, bid attachments, and project evidence can be reused across Register only when the source, owner, visibility, and linked object still match the workflow.
Reuse accepted files instead of creating duplicate records.
Keep project evidence linked to the project or milestone it proves.
Keep investor and diligence files permissioned and audited.
Replacing a file starts review; it does not change governed outcomes.
Review path
The document path makes the current participant-facing state visible while keeping approvals, awards, restricted diligence access, and payment release under human-governed workflows.
Document identified
Verification document is linked to Reusable Register record.
Requirement checked
Required for account authority and submission responsibility
File reviewed
Accepted
Reuse controlled
Private identity record with role-safe status shown in Register
Director or authorized representative ID
Permissioned preview
Reusable Register record
Preview and source handling
The preview shell is ready for the real signed file URL. Register shows only the file state, linked use, and source-safe context that this role is allowed to see.
Source-backed
3 approved source references
Private identity record with role-safe status shown in Register
Document review supports decisions; it does not govern them.
Authority check
This document confirms who can act for the supplier account. It does not grant procurement decision authority.
Required for account authority and submission responsibility
Accepted
Quote submission, order acceptance, and support escalation
Private identity record with role-safe status shown in Register