Invoices
Submit invoices after delivery proof and track review, returned, accepted, and history states.
Milestone invoice tracker
PVC Fittings Invoice
Invoice is under review after accepted delivery proof for Clarendon Clinic.
Invoice dossier
Confirm the claim, evidence, review path, and payment boundary before the invoice moves.
Invoice is under review after accepted delivery proof for Clarendon Clinic.
inv-436
Clarendon Clinic Water and Access Repairs
Progress evidence, delivery proof, and inspection records are required before payment review
Proof accepted; invoice amount and order reference being checked
Amount and claim basis
Invoice value, delivery basis, and milestone context stay close together so the participant can understand what is being reviewed without exposing restricted finance operations.
Under review
| Field | What it confirms | Signal |
|---|---|---|
| Invoice value | Visible only when the participant is allowed to see the amount or approved planning signal. | Held inside the permissioned invoice file |
| Linked project | Keeps the invoice tied to the awarded project, delivery, or milestone record. | Clarendon Clinic Water and Access Repairs |
| Milestone / delivery | Shows the work, material delivery, or closeout event that supports the claim. | PVC fittings delivery |
| Review state | Shows what the participant can do next without exposing restricted finance workflow. | Proof accepted; invoice amount and order reference being checked |
Evidence packet
The invoice packet should carry all records needed to understand the claim, evidence, review state, and linked project or order.
Milestone claim or order reference
Progress evidence or delivery proof
Inspection or receipt confirmation
Invoice file and tax summary
Reviewer status
Returned reason if correction is needed
Review path
This invoice shows the supplier-facing status only. Restricted finance operations stay outside Register.
Packet prepared
Invoice record, linked project/order, and claimant context are present.
Evidence attached
Progress evidence, delivery proof, and inspection records are required before payment review
Human verification
Reviewer checks evidence, order references, delivery proof, and inspection status.
Status visible
Register shows participant-facing invoice status; restricted finance operations stay outside this portal
Payment boundary
Register can show invoice status, supporting records, returned reasons, and payment schedule signals. It does not expose restricted finance approvals or release controls to external participants.
Human reviewer confirms evidence and linked records.
AI may summarize missing evidence but cannot approve or release payment.
Restricted finance operations stay outside Register.
Participant-facing status updates remain visible after review.
Documents and source records
Documents attached to the invoice should be readable in the Documents workspace and remain linked back to the same project, delivery, order, or milestone record.
Invoice file
Delivery proof or progress photos
Inspection note
Order or milestone reference
Tax summary where applicable
Returned correction note if needed
Review path
This invoice shows the supplier-facing status only. Restricted finance operations stay outside Register.
PVC fittings invoice
PVC fittings delivery
PVC fittings order
Clarendon Clinic Water and Access Repairs
Under contractor verification; no supplier action pending
Proof accepted; invoice amount and order reference being checked